1. Purpose and Scope

JFK Law LLP (“JFK”, “we”, “us”, or “our”) is committed to respecting and protecting your privacy and the confidentiality of the information we collect about you and that you entrust to us. The purpose of this privacy policy (the “Policy”) is to explain how and for what purposes we collect, use, share, or otherwise process your personal information and how we safeguard the confidentiality of your personal information whenever you interact with us.

This Policy applies if you are a user who visits our website (accessible at www.jfklaw.ca, the “Website”) or a job applicant who applies for a career opportunity with us. In this Policy, we describe our policies and practices regarding the collection, use, and disclosure of personal information, and the measures taken to ensure its continued protection. We also describe the rights and choices you have regarding your privacy.

In some cases, at the time of collection of your personal information, we may provide you with additional information regarding the processing of your personal information. We may also, in certain circumstances, obtain your specific consent to the use or sharing of your personal information, including where required by law.

2. Definition of “personal information”

In this Policy, “personal information” refers to any information which could be used alone or in combination with other information to identify an individual. This may include, for example, your name, contact information, home address, and email address. It may also include more technical information, such as your IP address, browser settings, and device ID, but only when this information can identify you as an individual. Information that is anonymized is not considered to be personal information.

3. Personal Information We Collect

We limit the collection of personal information to what is necessary to fulfill the purposes identified in this Policy.

The types of personal information we collect may vary depending on your interactions with JFK (for example, as a client, Website visitor or job applicant). We may collect personal information in a variety of ways, including directly from you, through our website, through online forms, and through third-party platforms used for onboarding, signing and identity verification, as applicable.

(a) Information Provided Voluntarily

We collect personal information when you voluntarily provide it to us, such as when you contact us through the Website, by email, by telephone, or in person, when you submit information through intake or onboarding forms, when you sign documents electronically or when you apply for a career opportunity with us.

Depending on your interactions with JFK, this information may include:

  • Name
  • Email address
  • Telephone number
  • Mailing address and other contact details you provide
  • Professional or employment-related information, which may include some of the information described above, as well as your academic transcripts, your resume, your references, your letters of motivation, and any additional information you provide when you apply for a career opportunity at JFK
  • Identification information you provide for client onboarding and verification purposes, such as copies or images of government-issued identification documents and photographs
  • Information provided in the course of JFK’s professional activities, including information provided during evidence collection or by clients as part of document production, as applicable
  • Any other information you choose to include in your communication with us

We do not collect personal information unless it is necessary for the purposes identified at the time of collection.

(b) Information Collected by Technological Means

When you visit the Website, we may automatically collect limited technical and browsing-related information through automated means, such as cookies and similar technologies, including:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Date and time of access
  • Pages viewed, referring websites and navigation patterns

This information does not allow us to directly identify you. It is collected to support the functioning, security, and performance of the Website, to better understand how visitors navigate and use the Website, and to improve the Website’s design and functionality. Some of these technologies may be operated by thirdparty service providers.

We currently use the following types of cookies on our Website:

  • Strictly necessary cookies: These cookies are essential to allow you to fully use our Website and its full features. These cookies do not gather information about you that could be used for marketing. These cookies cannot be turned off as they are essential for enabling the basic functionalities of the Website.
  • Analytics cookies: These cookies are used to understand how visitors interact with the Website. These cookies help provide information on metrics such as the number of visitors, bounce rates, traffic sources, etc.

We do not use cookies for advertising, behavioural profiling or cross-site tracking.

You may manage or withdraw your consent to analytics cookies at any time through the cookie preferences tools made available on the Website.

We also use Google Analytics to analyze your use of our Website, generate reports for us on the activities of visitors to our Website, and provide other services related to the use of our Website. This information is not transmitted to us in a form that can identify you. If you would like to opt out of Google’s ad settings, please go to www.google.com/ settings/ads or use the Google opt out browser add-on located at https://tools.google.com/dlpage/gaoptout.

(c) Information Collected from Third Parties

In certain circumstances, we may collect personal information from third parties, including when you provided your consent for credentials verification and background checks.

Personal information may also be obtained through thirdparty platforms used in connection with our operations and services (for example, platforms used for online applications, onboarding forms, electronic signatures, identity verification, password management, or communications tools).

In limited circumstances, identity verification services provided through third‑party platforms may involve the processing of biometric‑related information, such as facial images (ID photos or live selfies). Where applicable, such information is processed on JFK’s behalf solely for identity verification and security purposes, and only to the extent permitted by applicable law.

4. How We Use Your Personal Information

We may use your personal information for the following purposes or otherwise, with your consent or as permitted or required by law:

  • Responding to inquiries or communications you initiate and providing services or information you request
  • Operating, maintaining, managing and improving the Website and our business operations
  • Understanding how visitors navigate the Website, including through analytics, in order to enhance its design, functionality and performance, subject to your privacy choices
  • Processing and assessing applications for career opportunities, including evaluating suitability for employment and, where applicable, conducting pre-screening or verification activities in accordance with applicable law
  • Ensuring information, system and network security, and preventing misuse, fraud or unauthorized access
  • Sending newsletters and other marketing and informational communications relating to JFK’s activities, events, and publications, in accordance with applicable law and your communication preferences
  • Complying with contractual, legal, regulatory, and professional obligations

Personal information is not used for purposes unrelated to those for which it was collected without obtaining appropriate consent, where required.

5. Disclosure of Personal Information

We may share your personal information with our business partners and our service providers (companies that carry out activities on our behalf), and in the context of a sale or transfer of our business or similar transaction. We may also share your personal information with your consent or in accordance with applicable law.

1. Business Partners

Your personal information may be shared with businesses, such as business partners with whom we work, to the extent permitted by law.

2. Service Providers

We may share personal information with our agents, vendors, or other organizations that provide services on our behalf, for the purposes set out in this Policy. These service providers help us operate and manage our Website, information systems, infrastructure and marketing. They provide services to us, such as recruiting, background checks, email communications, mail delivery, data hosting, and analytics services (e.g., analyzing usage of our Website).

When JFK shares personal information with our service providers, we ensure by contractual means that the transferred personal information is used only for the purposes for which the service provider is retained and is protected to the same degree as it is when in our possession. Our service providers may be located outside of Québec or Canada, as further detailed in the Cross-Border Transfers of Personal Information section.

3. Sale or Transfer of Our Business or Other Transaction

We may decide to sell or transfer all or part of our business to a third party, merge with another entity, secure our assets, or proceed with any other financing or other strategic capital transactions (including insolvency or bankruptcy proceedings), restructuring, share sales, or other changes in corporate control. We may share your personal information when required for the purposes of such a transaction in compliance with applicable laws.

4. Other Permitted Reasons

We may share your personal information when permitted or required by applicable law, for instance:

  • With governmental authorities, law enforcement, and courts when compelled by law; and
  • For the purposes of detecting or suppressing fraud or criminal activity, protecting our assets and interests, conducting an internal or external investigation into any actual or suspected illegal activity, or managing, defending or settling any actual or potential loss in connection with the foregoing.

6. Retention and Destruction

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, including responding to inquiries, processing job applications, managing our business operations, or complying with legal and regulatory obligations. Once personal information is no longer required for those purposes, it is securely destroyed in accordance with applicable legal requirements and our internal governance practices.

7. Security Measures

We maintain appropriate administrative, technical, and physical safeguards designed to protect personal information against loss, theft, unauthorized access, use, or disclosure. These safeguards are adapted based on the volume and sensitivity of personal information, the purposes for which it is used, and the format in which it is stored, and include:

  • A privacy framework governing the protection of personal information through its lifecycle. This framework defines the roles and responsibilities of JFK personnel, provides a process for dealing with complaints regarding the protection of the information, and addresses the retention and destruction of personal information.
  • Internal policies and procedures that define the roles and responsibilities of our employees throughout the information life cycle and limits their access to such information on a “need-to-know” basis.
  • If information is collected or stored in electronic format, technical safeguards such as encryption, firewalls, passwords, antivirus software and similar measures.
  • A designated Privacy Officer to monitor JFK’s compliance with applicable privacy laws.
  • Employee privacy and data security training.

These safeguards are also applied when we dispose of or destroy your personal information. Despite these measures, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

8. Individual Rights

Subject to limited exceptions set out in applicable law, individuals have the right to:

  • Access their personal information
  • Request correction or rectification of personal information that is inaccurate, incomplete or no longer up to date

Depending on the jurisdiction where you reside, you may also be entitled to request the rectification of your personal information if our collection, disclosure, or retention of such information is not authorized by law.

To exercise any of these rights, please contact us in writing using the relevant contact information listed in the Contact Us section below. Requests relating to your personal information will be handled within the timeframes prescribed by law.

9. Privacy Choices

You have choices regarding how JFK collects, uses and discloses your personal information, subject to applicable law.

(a) Changing Your Cookie Preferences

When you first visit the Website, you are presented with a pop-up banner that allows you to make choices regarding your cookie preferences. By default, only necessary cookies are activated on the Website. You can choose to enable or disable some or all of these cookies, but disabling some of them may affect your browsing experience or limit certain Website features.

(b) Restricting Collection, Use, and Disclosure of Your Personal Information

You may withdraw your consent to the collection, use, and disclosure of personal information in accordance with this Policy at any time upon reasonable notice to JFK in writing, subject to legal or contractual restrictions. To withdraw your consent, please contact us in writing using the relevant contact information listed in the Contact Us section below.

Please note that withdrawing your consent for certain purposes may limit our ability to provide you with certain services or Website functionalities. In addition, the withdrawal of your consent may affect our ability to answer your inquiry and/or process your job application. In certain situations, we may be entitled to retain your personal information in order to comply with applicable legal requirements, to establish, exercise, or defend our rights or legal claims, and for other legitimate business purposes described in How We Use Your Personal Information.

(c) Opting Out of Marketing Communications

You may choose not to receive marketing or promotional communications from JFK at any time.

If you no longer wish to receive marketing emails from us, you may opt out by clicking the “unsubscribe” link included in our emails or by contacting us using the information set out in the Contact Us section below. Please note that opting out of marketing communications will not prevent you from receiving nonpromotional communications that are necessary to respond to a request you have made or to communicate with you in connection with our services.

Changes to your communication preferences may take up to ten (10) business days to take effect.

10. Cross-Border Transfers of Personal Information

JFK is based in Canada. Some of our service providers may access, process, or store your personal information outside of the country where we are located and where you reside, including in Canada and the United States. As a result, when your personal information is used or stored in a jurisdiction other than where you are residing, it may be subject to the law of this foreign jurisdiction, including any law permitting or requiring disclosure of the information to the government, government agencies, courts, and law enforcement in that jurisdiction.

11. ThirdParty Websites

The Website may contain links to thirdparty websites. JFK is not responsible for the privacy practices or content of external websites. We encourage users to review the privacy policies of those sites.

12. Changes to This Privacy Policy

This Policy may be amended from time to time, at our discretion. Any changes will take effect when the revised version of the Policy is posted on the Website.

If we make any significant changes to the Policy, we will post a notice on our Website or contact you to inform you when required by law. By continuing to interact with us after the modified version of the Policy has been posted, you are accepting the changes to the Policy, subject to any additional requirements that may apply.

We encourage you to review this Policy periodically to ensure that you are aware of the most current version. The “Effective Date” at the top of this Policy indicates when it was last updated.

13. Contact Us

Questions, requests, or complaints regarding this Privacy Policy or our handling of personal information may be directed to JFK’s appointed Privacy Officer:

Su Hutchinson
Chief Operating Officer
Email: privacyofficer@jfklaw.ca