JFK Law is always interested in speaking to prospective lawyers, articling students and summer students. If you are interested in joining our team, please send a cover letter and resume to HR@jfklaw.ca and we will review your materials.

Please do not send your application materials directly to individual lawyers, as our application system is centralized.

Current Opening:

Office Clerk / Administrative Assistant, Vancouver

About Us

JFK Law is a specialty law firm founded in 2009 with offices in Victoria and Vancouver. We strive to provide the highest quality of legal services across Canada, serving the needs of Indigenous people and others who seek assistance in the areas of aboriginal, public, constitutional, and environmental law.

Role Overview

We are looking for a full time Administrative Assistant to join our energetic and passionate team. The primary role of the Administrative Assistant is to ensure the seamless operation of the office through a wide variety of clerical responsibilities and provide exceptional Administrative Assistant support to the Office Manager of Vancouver office.

This is a Full Time Position approximately 37.5 hours per week. The nature of this work is primarily oriented to on-site responsibilities and therefore a minimum of 5 days per week worked in the office at our beautiful downtown Vancouver location.

Key Responsibilities

  • Reception duties, including welcoming guests, answering the main telephone line, taking messages, and directing calls.
  • Collecting, sorting, and distributing incoming mail and courier packages; sending (weekly) courier and mail to our other offices.
  • Daily management of the Boardroom and Meeting Room, including, but not limited to:
    1. Set up and tidying of table, chairs, and equipment.
    2. Testing of AV for meetings, including Zoom video conferencing and teleconferences.
    3. Liaising with the Office Manager and IT consulting (BMC) for IT issues.
  • Maintaining general office tidiness, housekeeping office common areas and kitchen. Making coffee, refilling supplies, operating dishwasher, and cleaning up where needed.
  • Ordering and stocking office supplies, stationery, and basic equipment.
  • Preparing cheque requisitions for office supplies, stationery, and equipment purchases.
  • Updating the Office Administration Contact and Login sheets.

Assisting the Office Manager in the coordination and administrative duties related to:

  • Vendors for office equipment and facilities repairs.
  • Basic computer hardware set-up at the office.
  • Equipment inventory record-keeping and item storage.
  • Information searching for office supplies, equipment, social events etc.
  • Organising of office-wide and firm-wide events.
  • Ordering food/beverage for in-office social events and set-up event venue.
  • Office Health and Safety tasks.
  • Photocopying, printing, scanning, and assembling documents for filing projects (as per the office manager’s request).
  • Ad hoc office administration duties and position appropriate vacation/leave coverage duties (as per the office manager’s request), e.g. assisting with cheques scanning and/or bank deposits.
  • Other position appropriate tasks as assigned.

Qualifications

  • Administrative/business certificate or diploma or equivalent experience.
  • 1-2 years administrative experience in a fast-paced working environment.
  • Strong communication and interpersonal skills.
  • Exceptional organizational and teamwork skills.
  • Excellent attention to detail and keyboarding accuracy.
  • Ability to organize and prioritize work independently.
  • Self-motivated with strong sense of responsibility.
  • Adept at using Microsoft Office programs.
  • Knowledge of iManage Cloud or other document management program is an asset.

Covid Safety Requirements

Covid safety plans are in place, and we request that our employees are double vaccinated.

To Apply

If you would like to advance your career with a progressive team that is passionate about making an impact, please email a cover letter and resume by May 20th,
at this link https://jfklaw.bamboohr.com/jobs/view.php?id=18&source=aWQ9Mg%3D%3D

Applicants with Indigenous ancestry are strongly encouraged to apply. We thank you in advance for your interest. Short-listed candidates will be contacted; others will be kept in our database for future consideration. Thank you for your interest in JFK Law.

 

Office Clerk and Administrative Assistant, Victoria

About Us

JFK Law is a specialty law firm founded in 2009 with offices in Victoria and Vancouver. We strive to provide the highest quality of legal services across Canada, serving the needs of Indigenous people and others who seek assistance in the areas of aboriginal, public, constitutional, and environmental law.

Role Overview

We are looking for a full time Office Clerk/Admin Assistant to join our energetic and passionate team. The primary role of the Office Clerk and Administrative Assistant is to ensure the seamless operation of the office through a wide variety of clerical responsibilities and provide exceptional Administrative Assistant support to the Firm Manager and Firm Accountant.

This is a Full Time Position approximately 37.5 hours per week. The nature of this work is primarily oriented to on-site responsibilities and therefore will work full-time in our beautiful downtown Victoria office.

Key Responsibilities

  • Reception duties, including welcoming guests, answering the main telephone line, directing calls.
  • Sorting and delivering of mail and receiving and sending of couriers.
  • Daily management of the Boardroom, including, but not limited to:
    1. Setting up and cleaning up;
    2. Setting up and testing of AV for meetings, including Zoom video conferencing and teleconferences;
    3. Liaising with the Firm Manager for IT issues in the Victoria boardroom.
  • Calendar management and travel bookings for the Firm Manager and Firm Accountant.
  • Preparing cheque requisitions for Firm Manager, Firm Accountant and other office purchases.
  • Assisting with the planning and execution of office-wide and firm-wide events.
  • Scheduling internal meetings and events as requested.
  • Ordering and set-up of all catering for meetings and in-office social events.
  • Ordering, stocking, sorting and organization of supplies and managing inventory.
  • Filing documents in the firm document management system.
  • Assisting the Legal Assistant team with file openings and file closings.
  • Assisting the Legal Assistant team with basic document production, such as shells for letters, memoranda, or agendas.
  • Assisting the Legal Assistant team with photocopying, scanning, and assembling documents.
  • General office maintenance and housekeeping, including monitoring for office tidiness, unpacking boxes, and breaking down boxes for recycling, watering plants, making coffee, washing/cleaning up where needed.
  • Other tasks as assigned.

Qualifications

  • Administrative/clerical certificate or diploma is an asset.
  • Strong communication and interpersonal skills.
  • Exceptional organizational and teamwork skills.
  • Excellent attention to detail and keyboarding accuracy.
  • Ability to organize and prioritize work independently.
  • Adept at using Microsoft Office programs.
  • Knowledge of iManage Cloud is an asset.
  • 1-2 years administrative experience.

Covid Safety Requirements

Covid safety plans are in place, and we request that our employees are double vaccinated.

To Apply

If you would like to advance your career with a progressive team that is passionate about making an impact, please email a cover letter and resume by Date April 15th,  Link https://jfklaw.bamboohr.com/jobs/view.php?id=16&source=aWQ9Mg%3D%3D

Applicants with Indigenous ancestry are strongly encouraged to apply. We thank you in advance for your interest. Short-listed candidates will be contacted; others will be kept in our database for future consideration. Thank you for your interest in JFK Law.

 

Executive/Legal Assistant

About Us:

JFK Law is a specialty law firm founded in 2009 with offices in Victoria and Vancouver, and now preparing to open a new office in Toronto in the next few months! We strive to provide the highest quality of legal services across Canada, serving the needs of Indigenous people and others who seek assistance in the areas of aboriginal, public, constitutional, and environmental law.

Role Overview:

We are looking for a full time Executive/Legal Assistant to join our energetic and passionate team. The primary responsibility of this role will be to provide executive administration and legal assistant support to two Partners at JFK Law who live and work in Toronto.

 This role is an integral part of the administrative team providing exceptional support in calendar management and administration to ensure a smooth delivery of legal services to our valued clients. The Executive/Legal Assistant will also work closely with members of the paralegal and legal assistant teams in Victoria and Vancouver in day-to-day activities.

We are looking for an experienced Executive/Legal Assistant with key qualities in organization, teamwork, attention to detail, professional communication, and the ability to manage priorities. This role is best suited to an individual who is self-directed, motivated, takes initiative and thrives in a dynamic role. If you feel you are the right fit for the position, we would love to hear from you.

This is a Full Time Position of approximately 37.5 hours per week. This position will start as a full-time remote/work-from-home position while we get the new office set-up, and then can be a hybrid in-office/remote work arrangement with a minimum of 3 days per week in-office.

Key Responsibilities:

  • Provide exceptional calendar management and scheduling using Outlook and other work planning tools.
  • Organize, maintain, and manage updates to the Partners’ Bring Forward systems and To Do lists.
  • Organize, maintain, and manage complex electronic and paper filing systems, including opening and closing of files in iManage (DMS) and PCLaw (Accounting).
  • Process incoming and outgoing mail/email and coordinate couriers for the Partners as needed.
  • Schedule frequent travel arrangements.
  • Prepare cheque requisitions and manage the monthly reconciliation of the Partners’ expenses.
  • Assist with monthly client billings in collaboration with the Billing Clerk.
  • Edit, format, organize and print correspondence, memos, presentation, reports, court documents, labels and other materials as required.
  • Assist the paralegal and LA teams with compiling documents for hearings and filings.
  • Arrange and prepare for meetings including document preparation, catering, and other logistics.
  • Scanning and photocopying all required documents.
  • Order supplies and manage servicing of office equipment as needed.
  • Other tasks as assigned to support the office and administrative team.
  • Reports to the Manager of Legal Support Services & Firm Operations.

 

Qualifications:

  • Certificate or Diploma from a recognized Administrative Assistant, Business Administration program.
  • Minimum of 3 years previous Executive and/or Legal Assistant experience required, ideally in a busy law office.
  • Proficient at using Microsoft Office programs; strong proficiency in MS Word.
  • Strong communication and interpersonal skills.
  • Excellent attention to detail and keyboarding accuracy.
  • Excellent organizational and teamwork skills.
  • Ability to manage, organize and prioritize work independently.
  • Able to work well under pressure and tight deadlines

Covid Safety Requirements: Covid safety plans are in place, and we request that our employees are double vaccinated, unless there is a medical or religious exclusion.

To Apply:

If you would like to advance your career with a progressive team that is passionate about making an impact, please email a cover letter and resume by April 20th, to Jen Spencer at https://jfklaw.bamboohr.com/jobs/view.php?id=17&source=aWQ9Mg%3D%3D

Applicants with Indigenous ancestry are strongly encouraged to apply. We thank you in advance for your interest. Short-listed candidates will be contacted; others will be kept in our database for future consideration. Thank you for your interest in JFK Law.